How to setup emails on on your desktop

1. Open your email client (e.g., Microsoft Outlook, Thunderbird, etc.).
2. Go to File -> New -> Existing Mail Account.
3. Enter your Full name, Email address, and Password, then click Continue.
4. Your email client will attempt to detect the settings; if an error occurs, ignore it and proceed to enter your details manually.
5. Incoming Mail Settings:
   • Username: Your full email address
   • Password: Your email account password
   • Server: mail.domain.tld (replace domain.tld with your domain)
   • Port: 993
   • Security Type: SSL/TLS
   • Authentication: set to Password
6. Outgoing Mail Settings:
   • Username: Your full email address
   • Password: Your email account password
   • Server: mail.domain.tld (replace domain.tld with your domain)
   • Port: 465
   • Security Type: SSL/TLS
   • Authentication: set to Password
7. Once your information is filled in, click Add Account.

Now, let’s talk about why I recommend using IMAP over POP.

IMAP (Internet Message Access Protocol) and POP (Post Office Protocol) are two methods used to access email. The primary difference between the two is that POP downloads emails from the server for permanent local storage, while IMAP leaves them on the server and just caches (temporarily stores) emails locally. In other words, IMAP is a form of cloud storage.

• Multiple Device Access: IMAP allows you to access your email wherever you are, from any device. When you read an email message using IMAP, you aren’t actually downloading or storing it on your computer; instead, you’re reading it from the email service. As a result, you can check your email from different devices, anywhere in the world.
• Synchronization: Changes made in the mailbox will be synced across multiple devices and messages will only be removed from the server if the user deletes the email.
• Space Management: Since emails are not downloaded for local storage (as in POP), IMAP can be a more efficient way to manage space on your device.